Enterprise users of e-Share can now designate others in the same organization as co-owners of a Trusted Share. Users with co-owner permissions have all privileges of share management as the original owner/creator of the Trusted Share, except they can’t revoke the ownership rights of the original owner/creator.
Using the co-ownership feature
Co-owner role can be assigned on any Trusted Share to any user in the same organization. External users cannot be granted co-owner role. To be granted co-owner role, the designated user must already be a recipient of the Trusted Share.
Steps to grant co-owner role:
- Login to e-Share portal, navigate to ‘My Shares’ tab.
- Select the desired Trusted Share, click on ‘Recipients’ to view recipients list.
- For the designated user, click on ellipsis (…) under ‘Action’ tab and select ‘Authorize as owner’. A confirmation message is displayed at bottom of the screen.
Working with co-owner role:
- Login to e-Share portal, navigate to ‘Shared With Me’ tab.
- Click to access the target Trusted Share.
- To manage ‘Recipients’, select menu to Add, Disable, Extend, Expire or Resend message to recipient(s).
- To manage ‘Options’, select menu to edit Trusted Share policy options, click ‘Save’ when done.
Notes about the co-owner feature:
- Designated user(s) must be a member of the Trusted Share to be assigned co-owner role.
- Users with co-owner role can continue to access Trusted Share under ‘Shared With Me’ tab, not ‘My Shares’ tab.
- A co-owner may grant or revoke co-owner role to other users of the same organization.
- Co-owners may expire access for all recipients or disable the Trusted Share. But the original owner and all co-owners would still have access to the Trusted Share and continue to manage it.
- All co-owners will receive the same email notifications as the original owner of the Trusted Share.*
- Audit log of all events of the Trusted Share is available to all co-owners.*
- Co-owners can approve/reject Trusted Share access requests.
* Feature preview available starting Mar 21st, 2021