eShare 134 Release Notes
- Organization Trusted settings
A new feature has been introduced, designed to enhance collaboration with trusted external parties by providing greater control over sharing policies. We have introduced a new page within the Admin Console to facilitate this functionality. The new page allows administrators to define override-able controls that will supersede the default sharing policies, for specified domains. The following controls can be customized for each trusted organization:
-Login required: Choose whether authentication is required for recipients from trusted organizations.
-OTP (One-Time Password): Decide whether to enforce OTP authentication for trusted organizations.
Each of these controls can be configured with one of the following settings:
-Accept the determination of the applicable sharing policy.
-Override the applicable sharing policy to "True," enforcing the defined control.
-Override the applicable sharing policy to "False," disabling the defined control.
Mapping to Sensitivity Labels:
-The settings for each control are mapped to sensitivity labels, enabling granular control over the sharing experience with trusted organizations. This mapping ensures that specific controls are applied based on the sensitivity label assigned to shared content.
In the case of recipient organizations with Single Sign-On (SSO) set up, all users from those organizations must authenticate via SSO in all cases. The control settings defined for trusted organizations will not override SSO authentication requirements.
We believe that the Trusted Organizations feature will significantly enhance collaboration with your trusted external parties, providing greater flexibility and control over sharing policies. We encourage you to explore the new Trusted Organizations page within the Admin Console to take advantage of these capabilities.
- Support for 0365 Distribution Lists
Support for O365 Distribution Lists has been added, that will lookup and auto-complete email addresses during Trusted Share creation or when adding recipients to a Trusted Share.
- Increased custom files extensions
Users now have the ability to define a broader range of file extensions for more comprehensive management of file sharing and security. Previously, users were limited to assigning a maximum of 20 custom file extensions to the Allow/Block file list, it has now been increased to 100.
- Sensitivity sub-labels
An enhancement has been introduced in the drop down menu of the Cloud Providers page, that will now display sub-labels in addition to the primary sensitivity label assigned to a SharePoint site, delineated by "/" to separate the primary from the secondary label.
- Remove authentication constraint on Access Link
Previously, a sharing policy mapped to the Access Link module required either login or OTP (One-Time Password) authentication to be enabled, or both. You now have the flexibility to map sharing policies without considering the specific authentication settings.
- Export of SharePoint sites linked in eShare
A new button has been added in the SharePoint sites section of eShare Portal, to allow exporting data for eShare-enabled sites. The exported data should include the following information for each site:
- Site name
- Display name
- Site URL
- Site status (Active/Disabled)
- Email address
- SWM (Site Watermarking) status
- Label (if applicable)
- Member sync status
- Sharing policy assigned (if applicable)
- Sharer type
- There was an issue under certain conditions that would cause the dialogue window within a Trusted Share to not display the entirety of options available when right clicking a file when viewed in small screens. This has been corrected and all options should once again render properly within screen bounds.
- There was an issue that would prevent users to post a reply in the Secure conversation window, when the user would paste his email signature in the text field, resulting in the secure message not being sent. This has been corrected and email signatures (with no images) can once again be used when posting a message.
- There was an issue that would clear the <consumer domains> entry when adding additional email addresses in the allow/deny list of Sharing Policies. This has been corrected and the <consumer domains> entry should remain in place.
- There was an issue that would allow for the same email address to be added multiple times with different case sensitivity during Trusted Share creation. This has been corrected and should no longer be the case.
- There was an issue in the Secure Conversations tab of Trusted Shares that would prevent a message from being posted, if the user pasted an email signature. This has been corrected and any email signatures placed in a reply should act as a mailto link moving forward.
- There was an issue under certain conditions, that would result in Powerpoint files to be opened with our PDF viewer instead of Office online, when opened in the Cloud Provider tab. This has been corrected and Office online should once again be used at all times.